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Electronic Submission of Applications Relating to

Introduction

Starting from January 2013, the Food and Environmental Hygiene Department (FEHD) will accept online filing of applications for food business/trade licences and permits through the Internet. This project will cover the following 27 categories of forms involving the food business/trade licences, permits and other licensing services:

eForm No. Form Title
eFEHB 77 Food Import Declaration Form
eFEHB 161 Application for Importation of frozen/Chilled Meat/Poultry /Game Meat
eFEHB 162 Application for Importation of Frozen Confections
eFEHB 163 Application for importation of Milk/Milk Beverage/Cream
eFEHB 164 Application for Re-export of Frozen/Chilled Meat/Poultry/Game Meat through Hong Kong Special Administrative Region to the Mainland/Macau/Other Country
eFEHB 174 Application for Approval of Goods Vehicle for Transportation of Chilled Chicken
eFEHB 270 Application for Importation of Eggs/Egg Products
eFEHB 94 Application for Food Business Licence
eFEHB 95 Application for Permit (to be issued in the name of an individual)
eFEHB 95A Application for Permit (to be issued in the name of a corporation)
eFEHB 104 Application for Places of Public Entertainment Licence / Temporary Places of Public Entertainment Licence Note 1
eFEHB 105 Application for Other Trade Licences
eFEHB 169 Application for Transfer of Licence/Permit
eFEHB 175 Application for Karaoke Establishment Permit Note 1
eFEHB 176 Application for Renewal of Karaoke Establishment Permit / Provisional Karaoke Establishment PermitNote 1
eFEHB 177 Application for Transfer of Karaoke Establishment Permit / Provisional Karaoke Establishment Permit Note 1
eFEHB 178 Application for Change of Name of Karaoke Establishment Note 1
eFEHB 179 Application for Replacement of Authorized Representative of the Grantee of the Karaoke Establishment Note 1
eFEHB 180 Exemption from the Application of the Karaoke Establishments Ordinance for A Bona Fide Restaurant Note 1
eFEHB 197 Application for Outside Seating Accommodation
eFEHB 201 Application for a Temporary Food Factory Licence
eFEHB 221 Nomination of Hygiene Manager / Hygiene Supervisor
eFEHB 230 Application for Alteration to the Approved Plan of Licensed Food Premises
eFEHB 231 Application for Food Factory Licence (Reheating Pre-cooked Sausages, Meat and Other Food Products) [Applicable to Premises Eligible to Apply for Adoption of Fast Track Licensing Procedures for Issue of Provisional Food Factory Licence]
eFEHB 244 Application Form for Composite Food Shop Licence
eFEHB 250 Application for Permitting Live Broadcast (other than Exhibition of Films) at Premises Issued with a Valid Places of Public Entertainment Licence (endorsed with cinematograph displays)
eFEHB 254 Application for Transfer of Places of Public Entertainment Licence

Recommended System Requirements

To use the electronic application form (e-form), the recommended system requirements are listed as follows:

Hardware:

Software:

Internet Connection Bandwidth:

Requirement of Proposed layout plan(s)

Under the new arrangement of electronic application (e-app), applicants seeking any of the licences and permits mentioned above may fill in the relevant electronic application form and submit it to FEHD together with the proposed layout plan(s), where required, in electronic format. The submitted layout plans should meet the following criteria:

  1. they should be in “PDF” format;
  2. the total file size should not exceed 10 MB;
  3. they should be drawn to the metric scale of not less than 1:100; and
  4. the paper size of each plan should not be larger than A3.

Arrangement of FEHB 192, Declaration Form

Except for food business premises in Government properties, Housing Authority's properties or the properties divested to The Link Management Limited, the applicant is required to attach an electronic copy of a declaration (FEHB 192), and the original copy shall be submitted (in person or by mail) to this department declaring that the operation of the food business at the premises under application is in compliance with Government lease conditions, otherwise this department is unable to process the application.

Digital Signature

As a legal requirement, it is essential to submit a Digital Signature in the following e-forms:

eForm No. Form Title
eFEHB 104 Application for Places of Public Entertainment Licence / Temporary Places of Public Entertainment Licence
eFEHB 105 Application for Other Trade Business Note 1
eFEHB 175 Application for Karaoke Establishment Permit
eFEHB 250 Application for Permitting Live Broadcast (other than Exhibition of Films) at Premises Issued with a Valid Places of Public Entertainment Licence (endorsed with cinematograph displays)
eFEHB 254 Application for Transfer of Places of Public Entertainment Licence

As the provision of the Digital Signature is one of the mandatory requirements in submitting this e-form, should you fail to submit the Digital Signature or do not have the e-certificate to provide the Digital Signature, you may print out the form and sign on the hardcopy and send to respective Licensing Offices by mail or in person.

Additional Email Address (if any)

For each application, applicants must submit one email address for future correspondence with FEHD by email. If the applicant would like to provide more than one email address, he/she could provide it at the field named “Additional Email Address (if any)”. You may wish to note that these two email addresses will receive all the emails sent by the FEHD simultaneously.

Note 1 For eFEHB 105, digital signature is ONLY required when submitting application of Undertaker's Licence.