(a)

Copy of valid registration certificate of the product's manufacturing plant issued by a competent authority of the place of food origin

• The copy of valid registration certificate should be either in English or Chinese or with a verified translation in either English or Chinese.

(b)

Supply certificate issued by the manufacturer certifying that it is the direct supplier of the product, together with the manufacturing flowchart showing details of the production facilities, heat-treatment method, etc.

• The supply certificate and manufacturing flowchart should state the brand name, product name and container size of the product and should be properly endorsed by the manufacturer.
• Milk or milk beverages / cream should not be heat-treated more than once during manufacture.
• For details of heat-treatment methods, please refer to Schedule 1 to the Milk Regulation (Cap. 132AQ) [for milk or milk beverages / cream] or Schedule 1 to the Frozen Confections Regulation (Cap. 132AC) [for frozen confections].

(c)

Test report (testing date within the past year) on the quality of water used in the manufacturing plant for food production, including results of coliform bacteria and free residual chlorine levels

• The level of coliform bacteria is expressed as colony-forming unit (cfu) per 100 millilitre of sample.
• The level of free residual chlorine is expressed in milligram / litre.

(d)

Test report (testing date within the past year) showing the chemical composition of the product [for milk, percentages of milk fat and milk solids other than milk fat; for milk beverages and cream, percentage of milk fat; for frozen confections (ice cream), percentages of fat, milk solids other than fat, sugar and sucrose]

• The test report should state the brand name, product name and container size of the product and should be properly endorsed by the manufacturer or the laboratory concerned.
• For the legal standard of chemical composition of milk, milk beverages, cream and frozen confections, please refer to “Composition of Milk and Milk Products” specified in Part II of Schedule 1 to the Food and Drugs (Composition and Labelling) Regulations (Cap. 132W).

(e)

Test report (testing date within the past year) showing the microbiological quality of the product [for pasteurized milk, milk beverages and cream, total bacteria count per millilitre and any coliform bacteria in 0.1 of a millilitre; for UHT sterilized milk, milk beverages and cream, colony count; for frozen confections, total bacteria count per gram and coliform bacteria per gram]

• The test report should state the brand name, product name and container size of the product and should be properly endorsed by the manufacturer or the laboratory concerned.
• For the legal standard of microbiological quality, please refer to Section 6 of the Milk Regulation (Cap. 132AQ) [for milk and milk beverages / cream] or Section 6 of the Frozen Confections Regulation (Cap. 132AC) [for frozen confections].

(f)

Declaration by the manufacturer on the shelf-life of the product

• For UHT sterilized milk with a shelf-life over 9 months from date of production, test report(s) for products of 5 different production dates / batches showing their full compliance with legal requirements on bacteriological quality (i.e. colony count) and compositional quality (i.e. percentages of milk fat and milk solids other than milk fat) are required to ensure their quality during the shelf-life (the period between production date and testing date should be longer than the claimed shelf-life). The test report should state the brand name, product name, container size and testing date of the product and should be properly endorsed by the manufacturer or the laboratory concerned.
• For pasteurized milk with a shelf-life over 40 days from date of production, test report(s) for products of 5 different production dates / batches showing their full compliance with legal requirements on bacteriological quality (i.e. total bacteria count per millilitre and any coliform bacteria in 0.1 of a millilitre) and compositional quality (i.e. percentages of milk fat and milk solids other than milk fat) are required to ensure their quality during the shelf-life (the period between production date and testing date should be longer than the claimed shelf-life). The test report should state the brand name, product name, container size and testing date of the product and should be properly endorsed by the manufacturer or the laboratory concerned.

(g)

Sample of empty container of the product

• A sample of clean empty container of the product should be provided.

(h)

Full clear pictures of the product package (showing clearly the brand name, product name, ingredients, heat-treatment method, name and address of the manufacturer, name and address of the importer)

• A set of proposed artwork and labels used for the product should be provided. The brand name, product name, container size, heat-treatment method (for milk and milk beverages / cream) of the product and the names and addresses of the manufacturer and importer should be included in the label information.

(i)

Specimen of certificate issued by a competent authority of the place of food origin certifying the product has been subject to appropriate heat-treatment, has been handled, processed and packed under satisfactory hygienic conditions, meets specific quality standards and is fit for human consumption; in case legal reference is quoted in the certificate, a copy of the original text of the relevant legislation shall be attached.

(j)

For application for import permission for frozen confections, a list of ingredients confirmed by the manufacturer should be provided. The ingredients should be listed in descending order of their amounts in the food, and food additives (including colouring matters, stabilizers and sweetening agents, etc.) should be listed by their specific names or their identification numbers under the International Numbering System for Food Additives. The list of ingredients should state the brand name, product name and container size of the product and should be properly endorsed by the manufacturer.